Cook County Government Event Aide (Part-Time) in Chicago, Illinois

Forest Preserve District of Cook County

Job Summary

Under consistent direction and supervision from the Event & Facility Supervisor, performs logistic, business and administrative operations using basic event, operational and administrative skills to support the District’s facilities and pavilions. Assists in monitoring permitted activities in the District by visiting sites and communicating with internal and external customers. This position is a year-round part-time position, not exceeding 29 hours per week. Assigned work locations are as follows; Mathew Bieszczat Volunteer Resource Center in Chicago, IL, Dan Ryan Pavilion in Chicago IL, Swallow Cliff Pavilion in Palos Hills, IL, Thatcher Pavilion in River Forest, IL and Rolling Knolls Pavilion in Elgin, Illinois.

Typical Duties

Prepares events according to client/customers specifications.

Schedules event times based on availability by utilizing a permit reservation program.

Coordinates with other staff at other facilities or other locations.

Facilitates on-site event management during event.

Advises Event & Facility Supervisor on various group issues for their events.

Coordinates with Law Enforcement Department for any traffic control/parking operations or problems.

Determines traffic flow and staffing needs.

Plans and arranges event activities as necessary to control arrival and departure of audience/guests, and insure their proper seating and comfort during events.

Arranges for the accommodation of visitors during operational and non-operational hours, coordinating tours and presenting brochures on District programs and facilities.

Prepares event emergency plans, supervises and oversees implementation of District procedures and guidelines.

Assists with ordering supplies and maintaining inventory control levels.

Maintains proper inventory checklists and verification on all equipment.

Evaluates equipment, makes new equipment recommendations, and assists in determining replacement schedules and maintenance.

Assists in the development of and maintains event coordination forms and information for District and event staff.

Serves as the on-call building point-of-contact as necessary.

Coordinates all building related policies, in-house equipment and supplies, to serve the needs of customers, guests and clients.

Maintains, manages, and enforces guest service policies and procedures, especially related to emergency situations, large crowds, and physical facilities; works in conjunction with the Event & Facility Specialist to perform risk management audits on an as needed basis.

Receives access, process permits and facility rental requests.

Performs basic accounts receivable functions for outstanding permits and reservations.

Regularly uses recreation management software such as ACTIVE Net.

Performs other duties as required or assigned.

Minimum Qualifications

Must possess a current valid driver’s license.

Must possess a high school diploma or GED.

Must have one (1) year of full-time work experience as an administrative assistant or substantially similar position. _ _

Knowledge, Skills, Abilities and Other Characteristics

Ability to work independently or with little supervision.

Proficient in the Microsoft Office applications such as Word, Excel, PowerPoint and Outlook.

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions and procedure manuals.

Ability to write routine reports and correspondence.

Ability to maintain effective interpersonal relations with event patrons and clients.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations

Ability to work in a diverse environment with staff, customers, clients and the general public.

Ability to work with individuals both within the District and in the community from various backgrounds, areas of discipline, areas of interest, etc.

Ability to communicate effectively and tactfully with others both verbally and in writing.

Ability to manage numerous projects, prioritize tasks and meet deadlines.

Ability to assist in a wide variety of District activities and assist other District staff with related programs and services.

Ability to work a flexible schedule, including weekends, holidays and evenings at multiple locations.

Ability to lift up to 40 pounds.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Veteran’s Preference

When applying for employment with the Forest Preserve District of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days or during War Time. To take advantage of this preference, a Veteran must:

Meet the minimum qualifications for the position.

Identify him/herself as a Veteran on their employment application by answering “Yes” to the question “Are you a military veteran?”

Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at the time of application by uploading it as part of the application. If there are multiple DD 214s, DD 215s, or NGB 22s, the one with the most recent date should be submitted. Coast Guard members must submit a certified copy of the military separation from either the Department of Transportation (before 911) or the Department of Homeland Security (after 911).

Provide original applicable discharge papers at time of interview.

General District Employment Requirements

PROOF OF EDUCATION, CERTIFICATIONS AND LICENSES WILL BE REQUIRED AT TIME OF INTERVIEW.

MUST BE A RESIDENT OF COOK COUNTY OR ESTABLISH RESIDENCY IN COOK COUNTY WITHIN SIX (6) MONTHS OF EMPLOYMENT AND REMAIN A RESIDENT AT ALL TIMES DURING EMPLOYMENT WITH THE DISTRICT.

The Forest Preserve District of Cook County is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.

Organization: Forest Preserve District

Work Locations: 536 N. Harlem (114)

Job Posting: Apr 17, 2018, 10:18:07 AM

Closing Date: Apr 30, 2018, 11:59:00 PM

Req ID: 00121508