University of Chicago Clinical Trials/Contracts Manager in Chicago, Illinois

*Standard Summary
About the Unit

The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department.

The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings.

The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices.

The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of house-staff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Unit Job Summary

Clinical Trials/Contracts Manager: Facilitate the development and initiation of clinical trials within the Department of Medicine. Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Department, with industry, federal, and private funding agencies. Advise Department faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner. Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual. Ensure document harmonization and compliance, and facilitate timely execution of agreements. Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels. Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations. Contribute to data analysis, using established and novel metrics, to advance Unit and Department efficiency and profitability. Monitor processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocols. Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.


Bachelor's degree required.

Advanced degree in relevant field preferred.


At least two years of administrative experience required.

At least two years of experience in budget development and negotiation preferred.

Experience in clinical trial initiation and management, ideally for a large academic medical institution, preferred. Project management experience preferred.


Strong computer skills including word processing, database management, and spreadsheet skills required. Excellent verbal and written communication skills required. Attention to detail required. Ability to be flexible and adaptable required. Knowledge of general accounting standards and auditing required. Strong organizational skills required. Strong financial and analytic skills required. Ability to research issues and propose solutions to problems required. Demonstrated initiative in improving processes and enhancing systems required. Ability to exercise sound judgment, discretion and tact required. Time management skills and the ability to handle multiple, concurrent tasks within deadlines required. Ability to work with individuals from across the division and university required.

Knowledge of research methods and funding sources preferred. Knowledge of clinical trials preferred. Knowledge of federal and non-federal regulations for grant management preferred. Knowledge of fund accounting preferred. Familiarity with federal and non-federal grant and contract policies preferred.

Required Job Seeker Documents

Resume Cover Letter Reference Contact Information

Optional Job Seeker Documents

Requisition Number: 103124

Departmental Job Title: Clinical Trials/Contracts Manager

Type of Position: Staff

Number of Positions Available: 1

Division: Biological Sciences

Department: 2012210-BSD-Medicine-Administration

Work Location: Campus - Hyde Park

Work Schedule: Full-Time

Hours/Week: 37.5

If other than regular hours (M-F, 8:30-5:00) please detail: Regular

Benefits Eligible?: Yes

Union (If applicable): Non-Union

Pay Grade: NA

Pay Range: Depends on Qualifications

Pay Frequency: Monthly

Does this position require incumbent to operate a vehicle on the job?: No

Is a Background Check Required?: Yes

Is Drug Testing Required?: No

Employee Referral Bonus Amount: None

Posting Date: 07-17-2017

Remove from posting on or before: 01-17-2018